Assessor Resource

BSBPMG811
Select and balance the portfolio

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to select and balance a portfolio. It covers the screening of projects and programs, undertaking investment appraisal, selecting and gaining approval and monitoring a portfolio.

A portfolio is the centralised management of one or more portfolios of projects, which includes identifying, prioritising, authorising, managing and controlling projects, programs and other related work, to achieve specific strategic business objectives.

The unit applies to individuals who operate at the strategic level within the organisation. Unlike projects or programs, a portfolio does not have a finite life, instead it is a continuous process and requires regular tending to ensure the portfolio remains in balance and is consistent with the organisation’s strategic objectives.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

select and balance the portfolio on at least one occasion.

In the course of the above, the candidate must:

prepare a dependency map

undertake a project selection process

prepare a detailed project register for a portfolio explaining selection, appraisal and approval monitoring

monitor and control the status of project and program approvals.

demonstrate use of analysis methods and techniques, including:

cost-benefit analysis

quantitative analysis

scenario planning

probability analysis

graphical analysis methods.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

business cases review process

rejected, cancelled or on-hold projects and programs with reasons for rejection

key analysis methods and techniques

process to cancel or put on hold those projects and programs currently underway that have been rejected from the portfolio

list of approved and rejected projects and programs to stakeholders

criterion prioritisation models

supply and demand concepts

methods to determine organisational human resources capacity

structure and use of business cases and feasibility studies.

Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.

This includes access to:

workplace documentation and resources

feedback from stakeholders, which reflects how selection and balance across the portfolio was achieved.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

select and balance the portfolio on at least one occasion.

In the course of the above, the candidate must:

prepare a dependency map

undertake a project selection process

prepare a detailed project register for a portfolio explaining selection, appraisal and approval monitoring

monitor and control the status of project and program approvals.

demonstrate use of analysis methods and techniques, including:

cost-benefit analysis

quantitative analysis

scenario planning

probability analysis

graphical analysis methods.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

business cases review process

rejected, cancelled or on-hold projects and programs with reasons for rejection

key analysis methods and techniques

process to cancel or put on hold those projects and programs currently underway that have been rejected from the portfolio

list of approved and rejected projects and programs to stakeholders

criterion prioritisation models

supply and demand concepts

methods to determine organisational human resources capacity

structure and use of business cases and feasibility studies.

Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.

This includes access to:

workplace documentation and resources

feedback from stakeholders, which reflects how selection and balance across the portfolio was achieved.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify desirability of project and programs based on their risk, projected benefits and business impacts assessment 
Examine and adjust projects and programs that deliver similar business benefits and outcomes 
Commission feasibility studies in instances where additional analysis is required to determine investment merit 
Identify most appropriate projects and programs to receive organisational investment using a comparative analysis 
Determine the budget or financial profile for each project and program 
Use a project selection model to select projects and programs that comprise the portfolio 
Review the organisations ideal project and program mix and calibrate the project selection model 
Select projects and programs for inclusion in the portfolio based on the project selection model used by the organisation 
Solicit project selection decision-making and support from executive management by preparing and presenting information 
Review and update the project and program approval process 
Make recommendations to executive management for projects to be included in the portfolio 
Facilitate the approval of projects or programs to be included in the portfolio by executive management 
Allocate projects and programs a selection status 
Provide identified funding and resources to approved projects and programs 

Forms

Assessment Cover Sheet

BSBPMG811 - Select and balance the portfolio
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG811 - Select and balance the portfolio

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: